Present Yourself Like A Pro
Book. Manage. Impress
Stop juggling spreadsheets, calendars, and emails. Zappybook is the all-in-one platform for real estate, weddings, events, studio, product photography — or all of the above — with bookings, client management, galleries, and team coordination built in.
Real estate, weddings, events, studio, product —
run them all from one account
Zappybook's service groups let you organize totally different lines of business under one roof. Each group gets its own booking widget, categories, calendar, and finance view — while you stay in command of every dollar and every shoot.
Real Estate
Property addresses, twilight scheduling, agent/agency contacts, floorplans, drone, 3D tours.
- Land size & access notes
- Listing agent fields
- Twilight auto-scheduling
Weddings
Venue addresses, multi-hour packages, ceremony + reception + portraits categories, album add-ons.
- Custom intake fields
- Venue address autocomplete
- Same travel calc as RE
Events
Corporate events, parties, festivals, conferences. QR sign-up + face matching for crowd shots.
- Event QR sign-up flow
- Photo form fields
- Personal galleries per guest
Studio & Portraits
Headshots, family, maternity, newborn, personal branding. Studio-based or on-location.
- Session location field
- Print package add-ons
- Returning client presets
Product & Branding
E-commerce shots, flat lays, lifestyle, white background, 360°/spin, branded video.
- Shoot location field
- Per-item pricing
- Multi-product packages
Your own vertical
Pet photography, sports, automotive, real estate video tours — start blank and configure it your way.
- Custom group templates
- Custom categories
- Custom intake fields
Separate or shared calendars
Pick one per group, or use one for all. We always check every calendar so you can't be double-booked.
Finances by vertical
Invoices, quotes, and revenue reports filter by service group so you can see how each line of business is performing.
Multiple booking widgets
Each group gets its own embed code. Drop the wedding widget on your wedding site and the studio widget on your portraits site.
First impressions are everything.
When a client opens their gallery, they should feel the quality of your work before they even see the first image. Branded, elegant, mobile-perfect — galleries that justify premium pricing and turn one-time clients into lifelong referrers.
Real estate photography
24 Rose Terrace
Brentwood, Los Angeles · Listed by Jane Smith
Beautiful presentation isn't just about aesthetics — it's about perceived value. Clients who receive work in a stunning, branded gallery are more likely to refer you, rebook, and leave glowing reviews.
Fully branded
Your logo, colors, fonts, and custom hero images on every gallery.
Cinematic hero
Custom hero text and backdrop effects that grab attention instantly.
Protected & watermarked
Password protection and watermarking with adjustable intensity.
Self-service downloads
Clients select, favourite, and download — no back-and-forth.
Up to 10TB storage
Plenty of room for every shoot, video, and document.
Stunning on mobile
Galleries that look incredible on every device, big or small.
One booking. Many galleries. Zero confusion.
Group multiple galleries under a folder — perfect for shoots that span photos, video, and drone deliveries. Link the folder to a booking and your client sees one tidy collection in their consumer account, with each gallery a click away.
Inside each gallery you can also create sectionsto group media into categories like “Exteriors”, “Twilight”, or “Reels” — with custom titles, layouts, and ordering.
42 Oak Avenue — Full Listing
Folder · 4 galleries
Day Photos
48 photos
Twilight
12 photos
Drone Aerials
18 photos
Property Walkthrough
1 video
Contact Photos
14 files
Form Uploads
32 files
Website Media
8 files
Documents
21 files
Galleries
156 files
Floorplans
6 files
Every file. Every module. One place.
Everything your business uploads — contact headshots, form submissions, website images, contracts, floorplans, gallery deliveries — lands in the right auto-created folder automatically. Each file is tagged with its source so you always know where it came from.
Contact headshots, captured at the source
Add a photo fieldto any form and map it directly to your contacts. When the form is submitted, the photo attaches itself to that contact — complete with multiple photos per person, a designated primary headshot, and a lightbox gallery on every contact profile.
Sarah Chen
ABC Realty
4 headshots on file
Snap a QR. Match the face. Sell the photos.
At a wedding, festival, corporate party, or club night, your guests scan a QR code to sign up in seconds. We capture their face, match it to every photo you take that night, then deliver a personalised gallery where they pick exactly which shots they want to buy.
Guest scans, signs up
Print or display the QR at your event. Guests scan, fill in their name, email, and snap a quick selfie — all in under 30 seconds.
Match faces to photos
That selfie becomes the guest's reference headshot on their contact. When you upload the night's photos, you can pair each shot with the right person in seconds.
Your photos
Hi Sarah!
Total
$16.00
Guest picks & pays
They get a text or email with a private gallery showing only the shots that match their face. They favourite, select, and pay — you collect the money instantly.
Generate event QR codes
Create a QR code per event that points to your branded sign-up form. Print it on signs, table cards, or staff lanyards.
Photo field captures the selfie
The form's photo field uses the phone's front camera so guests snap their face on the spot. It attaches automatically to their new contact.
Personal galleries, instant sales
Each guest sees only their own photos in a branded gallery. They favourite, select, and purchase — turning a single event into dozens of micro-sales.
Perfect for weddings, club nights, corporate events, festivals, school formals, and birthday parties — anywhere you're shooting a crowd and want to sell prints to individuals.
Your schedule, your way
Switch between day, week, and month views instantly. Create bookings directly from the calendar by clicking on any time slot. See all your appointments at a glance with color-coded statuses.
February 2026
John Davis
ABC Realty • Client since 2024
Know your clients inside out
Every contact is a complete profile. See their booking history, total spend, form submissions, notes, and preferences in one place. Click on any contact name anywhere in the app to instantly view their full profile.
Forms that match your brand
Build beautiful lead capture forms with our drag-and-drop builder. Fully customize colors, fonts, animations, border radius — everything. Multi-step forms, conditional logic, and instant contact creation.
Request a Quote
Widget Preview
Button preview with your settings
Customize every pixel
Your embed widgets and buttons should look like they belong on your site. Customize colors, border radius, font sizes, padding, shadows — even iframe dimensions. See changes in real-time as you adjust.
Small features. Big impact.
Details that make your business run smoother.
Address Autocomplete
No more typos in addresses. As clients type, suggestions appear instantly. Works in booking forms, widgets, and everywhere across the app.
Lead Source Tracking
Know exactly how each client found you. Capture lead source on every form and booking. Make smarter marketing decisions based on real data.
Built for teams of any size
Invite staff members with custom permissions. They can manage bookings, contacts, and forms for your account while you maintain full control.
Staff Invitations
Invite team members via email with custom access levels and permissions.
Role-Based Access
Full access, view only, or custom permissions. You decide what staff can do.
Account Switching
Staff can switch between accounts they have access to with one click.
Professional quotes & invoices in seconds
Create detailed quotes for your clients, then convert them to invoices with one click. Add line items, discounts, taxes, and notes. Send directly via email or download as PDF.
Invoice #INV-2024-001
Due: Feb 15, 2026
Service Areas
Smart travel fees, automatically calculated
Define your service areas with custom zones and travel fees. When clients book, call-out fees are automatically calculated based on the property address distance from your base location. No more manual distance checks.
Never get double-booked again
Your booking widget checks real-time availability before showing time slots to clients. Existing bookings, Google Calendar events, and staff schedules are all factored in automatically. Clients only see slots that are genuinely available.
Available Times — March 15
LiveStaff Availability — This Week
Every team member, perfectly scheduled
Set individual availability for each staff member by day of the week. Define business open hours as a baseline, then customize per person. The booking widget and CRM calendar both reflect who's available and when.
Stay on top of everything, instantly
Get real-time in-app notifications for new bookings, status changes, form submissions, and new contacts. Plus automated email notifications keep your clients in the loop with booking confirmations, reminders, and delivery updates.
Notifications
3 newNew Booking
Sarah Chen booked Premium Photos at 42 Oak Ave
2m ago
Form Submission
New quote request from David Lee
15m ago
New Contact
Mike Johnson added to contacts
1h ago
Booking Confirmed
Booking #1247 confirmed by client
3h ago
Media Delivered
Photos delivered for 18 Elm Street
5h ago
Twilight Shoot Window
Auto-calculatedSunset at 6:42 PM
Based on property location
Allowed start times
Video bookings get a 3-hour window. Photo twilight gets 1.5 hours.
Sunset shoots, perfectly timed
When a client selects twilight or video services, the booking widget automatically calculates the sunset time for the property's location and restricts time slots to the optimal window. No manual sunset lookups, no missed golden hours.
Built for agents. Loved by everyone.
Features that make repeat bookings effortless for your clients.
Agent Presets
Real estate agents can save their preferred service combinations as presets. One click to re-order the same package for a new property — no re-selecting services every time.
Consumer Accounts
Clients can create a free personal account to track their bookings, view delivery status, and save presets. Built right into the booking confirmation flow.
Organization Support
Run multiple locations or brands under one account. Each organization gets its own branding, services, team, and booking widget while you manage everything centrally.
Photos, video, drone, floor plans — one checkout
Your booking widget organizes services into categories with tabbed navigation. Clients can browse photos, video, drone, floor plans, staging, 3D tours, and more — selecting one main service per category plus add-ons. Everything goes into a single booking.
Property Showcase
60-second property video
Instagram Reel
30-sec vertical format
Service Agreement.pdf
2 recipients · Sent May 12
Signature
Jane Smith
Date Signed
May 12, 2026
Get contracts signed before the shoot
Upload any PDF, place signature fields and text annotations, then send signing links to clients and agents. No more chasing paper — everything is tracked, timestamped, and stored securely. The final signed document is automatically flattened into a single PDF with all signatures baked in.
Up to 10TB of secure cloud storage
Store galleries, documents, contracts, and client files — all in one place. Your media is served from edge locations worldwide so your clients experience fast, reliable downloads every time.
10TB Storage
Enough room for your entire catalogue of photos, videos, and documents.
Global CDN
Files are served from edge locations for blazing-fast client access worldwide.
Enterprise Security
Encrypted at rest and in transit. Watermarking and password protection built in.
Premium Presentation
Branded galleries that elevate your work and justify premium pricing.
Get paid automatically, at every step
Accept payments via Stripe at any point — when a booking is created, after status changes, when clients select photos, or when you deliver a gallery. Set deposits, progress payments, and final balances with flexible rules.
Payment Rules
Stripe ConnectedTriggered at: Booking Created
Triggered at: Gallery Delivery
Photography
Sarah Chen
Real Estate · Weddings · Events
Real Estate
$349
Weddings
$2,499
Events
$899
Your own website, built in minutes
Create a branded photography website with your portfolio, services, booking widget, and contact info. No coding required — choose a template, customize your colors and content, and publish instantly.
Preview, select, and approve — all online
Send clients a watermarked preview gallery. They browse, pick their favourites, and submit their selection. You review, adjust pricing for any overages, and approve — all without a single email back and forth.
Client Selection
4 extra photos × $25 = $100
Campaign Builder
DraftPreview
Spring Mini Sessions
Book your 20-minute spring portrait session. Outdoor locations, golden hour light, and 10 edited images included. Limited spots available!
Reach your clients with branded emails
Send email campaigns to your contact lists with professional templates. Announce new services, share seasonal promotions, or follow up after shoots — all from within your CRM.
See your business health at a glance
Track income from bookings and invoices, log expenses, and see your profit margins. Visual charts show revenue trends, top-performing services, and monthly comparisons so you can make smarter business decisions.
Business Overview
Revenue
$12,480
Expenses
$3,240
Profit
$9,240
Monthly Revenue
Top Services
Automation Flow
Automate the busywork
Set up triggers that run automatically when things happen — send a follow-up email when a booking is completed, notify your team when a gallery is viewed, or update your accounting software via webhooks. Less admin, more shooting.
A portal your clients will love
Your clients get their own login where they can view their bookings, browse galleries, download media, check invoices, and manage their account — all branded to your business. No more chasing files over email.
Welcome back
Hi Sarah! Here are your recent orders.
42 Oak Ave
Feb 14 · Premium Photos
18 Rose Terrace
Mar 2 · Drone + Photos
7 Maple Drive
Mar 10 · Video Tour
Messages
Sarah Chen
Can I get the drone...
Mike Johnson
Thanks for the phot...
Real Living Agency
New listing at 9 Elm...
Sarah Chen
Online
Hi, can I get the drone shots as well?
2:34 PM
Of course! I'll add them to your gallery now.
2:36 PM
Keep every conversation in one place
Chat with clients directly inside Zappybook. Messages are linked to their contact profile so you never lose context. Share files, send quick updates, and keep all communication organized without switching between apps.
Everything you need. Nothing you don't.
All the tools to run your photography business, in one place.
Custom Services
Create unlimited services with custom pricing, duration, delivery times, and categories.
Website Booking Widget
Embed a beautiful booking widget on your site. Clients book directly, 24/7.
Quotes & Invoicing
Create professional quotes, convert to invoices, and track payment status.
Client Galleries
Deliver photos and videos in stunning branded galleries. Watermarking, downloads, and sharing built in.
Gallery Folders
Group multiple galleries for one booking into a single branded folder your client sees on login.
Gallery Sections
Organize media inside a gallery into named sections like Exteriors, Twilight, or Reels.
Document Signing
Send contracts and agreements for e-signature. Drag-and-drop fields, multi-party signing, and full audit trail.
Cloud Storage (10TB)
Store up to 10TB of photos, videos, and documents. Global CDN delivery with enterprise-grade security.
Unified File Hub
Every upload from every module lands in auto-created folders, tagged by source. One central library.
Contact Headshots
Multiple photos per contact with a designated primary headshot and lightbox gallery.
Photo Form Fields
Capture headshots and image uploads in forms — they attach themselves to the matched contact.
Event QR Sign-Up
Generate event QR codes that let guests sign up and capture a selfie in under 30 seconds.
Party & Event Workflow
Match faces to photos, then send each guest a personal gallery of just their shots — ready to buy.
Cross-Module Deep Links
Jump from any gallery file to its original in Files with a single click. No more hunting for assets.
Pipeline & Deals
Track leads through customizable deal stages. Visualize your sales funnel and never lose a prospect.
Email Campaigns
Send branded email campaigns to your contacts. Templates, scheduling, and open tracking included.
Finances & Expenses
Track income, expenses, and profitability. See your business health at a glance with visual reports.
File Manager
Organize all your files in folders. Upload, preview, and share directly from your dashboard.
Floorplans
Upload and manage property floorplans. Attach them to bookings and deliver alongside photos.
Messages & Chat
Communicate with clients directly from the platform. Keep all conversations organized in one place.
Automations
Automate repetitive tasks like follow-ups, reminders, and status updates. Save hours every week.
Service Area Zones
Define zones with auto-calculated travel fees based on property distance.
Advanced Calendar
Day, week, month views. Click to create bookings. Auto-sync with Google Calendar.
Smart CRM
Full contact profiles with booking history, forms, notes, and lifetime value tracking.
Custom Forms
Drag-and-drop form builder with full branding control and multi-step support.
Address Autocomplete
No more typos. Smart address suggestions across all forms and booking widgets.
Lead Source Tracking
Know exactly how each client found you. Make data-driven marketing decisions.
Brand Customization
Up to 6 theme colors, custom fonts, animations, and widget styling options.
Team Permissions
Invite staff with custom access levels. Full control over who can do what.
Calendar Sync
Auto-sync new bookings to Google Calendar. Never double-book again.
Real-Time Availability
Block dates, set hours, and show only open slots. Clients never book when you're unavailable.
Staff Rostering
Assign team members to time slots. Manage availability per person with weekly schedules.
Smart Notifications
Real-time alerts for new bookings, cancellations, and form submissions via dashboard and email.
Twilight Scheduling
Auto-calculate sunset times by location. Offer golden hour and twilight add-ons effortlessly.
Agent Presets
Returning agents auto-fill their details. Faster repeat bookings with saved profiles.
Organization Support
Agencies and brokerages get dedicated fields for business name, email, and preferred contacts.
Multi-Category Services
Group services into categories like Photo, Video, and Drone. Clients browse and pick what they need.
Secondary Agent Support
Capture details for a second agent on every booking. Built-in for team listings and co-agents.
Property Access Tracking
Collect lockbox codes, gate info, and special access instructions with every booking.
Branded Booking Experience
Clients see a polished, branded experience from booking to delivery. Your logo, your colors.
Payment Gateway
Accept payments via Stripe Connect at any trigger point — booking, status change, selection, or delivery. Your clients pay you directly.
Website Builder
Create a branded photography website with portfolio, services, and embedded booking widget. No coding required.
Ready to streamline your business?
Join photographers who've taken back their time with Zappybook.